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Microsoft

Outlook : Recreate autocomplete stream data

  1. Import the FirstName, LastName and EmailAddress from all sent emails into individual contacts in the” Suggested Contacts” folder inside of the systems default Outlook profile via:

powershell script “import_sent_contacts_updated.ps1”

2. Export the “Suggested Contacts” folder from within the Outlook “Options > Advanced > Export” feature.  Filterout the fields so only Firstname, Lastname and EmailAddress are exported to an excel file

3. Delete the “Suggested Contacts” list from Outlook

4. Filter out the duplicates via “Filter > Advanced Filter > No Duplicates” from the excel file

5. Extract firstname from email address excel formula where C2 contains the email address:

=IF(ISNUMBER(SEARCH(“@”,LEFT(C2,FIND(“.”,C2)-1))), LEFT(LEFT(C2,FIND(“.”,C2)-1),FIND(“@”,LEFT(C2,FIND(“.”,C2)-1))-1), LEFT(C2,FIND(“.”,C2)-1))

 

Extract the lastname if format is first.last:

=IF(ISNUMBER(SEARCH(“.”,C3)), RIGHT(MID(C3,FIND(“.”,C3),FIND(“@”,C3)-FIND(“.”,C3)),LEN(MID(C3,FIND(“.”,C3),FIND(“@”,C3)-FIND(“.”,C3)))-1),C3)

6. Create a CSV from the excel file that has 3 columns (Type, Name, Email Address) where:

Type is “SMTP” or “EX” where SMTP=external addresses and EX=Exchange addresses

Name is “Firstname, Lastname”

EmailAddress is the email address

7. Close Outlook

8. Launch NK2Editor and open the steamautocomplete……dat file

9. Delete the contents

10. Action > Import from simple CSV > Select the formatted CSV file we created

11. Save

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